Job Description
Responsibilities
- Report directly to the Head of Events with:
- Identifying venues that meet and surpass client expectations
- Creating a proposed venue report, complete with a detailed comparison chart
- Coordinating with hotels on contracts and arrangements
- Providing clients with regular status updates, including delegate registration information
- Communicating with invited speakers and VIP guests regarding travel, accommodation, and special requests
- Preparing documentation for speaker engagement and related processes
- Collaborating with internal editorial, design, and production teams to develop event materials (invitations, backdrops, quick-stands, and abstract books)
- Working with contractors
- Managing on-site event execution
- Organize and oversee small-scale events and speaker circuits
- Assist with team administrative tasks and maintain internal reports/databases as necessary
Requirements
- University degree
- Proactive and highly organized
- Strong communication and negotiation skills for effective interaction with clients and suppliers
- Attentive to detail
- Capable of working under pressure and managing multiple tasks
- Team-oriented and eager to learn and grow with the team and company
- Minimum of 1 year of experience in meeting or conference management
- Experience in preparing budget reports
- Flexible working hours
- Willingness to travel on weekends
- Open to gaining new knowledge and skills actively