Job Description

Accounts Payable Assistant

About the Company

Our client is a prestigious international school in Singapore that offers a British-based education with a global perspective. Known for its commitment to academic excellence, the institution provides a holistic learning environment that nurtures students aged 2 to 18. The campus features state-of-the-art facilities, fostering a dynamic and collaborative atmosphere for both students and staff.

About the Role

The Accounts Payable Assistant will be a vital part of the Finance team, ensuring efficient and accurate management of the College's Accounts Payable (AP) processes. This role involves payment processing, credit card reconciliation, and AP administration, contributing to the smooth financial operations of the organization.

Key Responsibilities

Accounts Payable (AP)

• Post AP transactions, including invoicing, outgoing payments, and fixed asset data creation, ensuring compliance with policies.
• Manage payment processes and refunds, ensuring accuracy and timeliness.
• Reconcile vendors’ monthly Statements of Account and ensure timely posting of invoices for prompt payments.
• Prepare and monitor weekly and monthly AP reports such as bank reconciliation, AP aging, and balance sheet accounts.
• Oversee open AP transactions, including invoices, budget requisitions, and purchase orders.
• Handle vendor management in the system and liaise with vendors, staff, and HQ regarding invoices and payments.
• Process ad-hoc payments and send payment advice to vendors.
• Provide guidance to staff on AP-related processes and identify areas for process improvement.
• Reconcile credit card statements monthly and ensure proper approval documentation.
• Maintain accurate accounting ledgers and manage document filing and archiving.

General Ledger

• Maintain accounts and prepare financial reports for designated activities and grants.
• Prepare journal vouchers for internal charges and adjustments.
• Perform fixed asset capitalization for capital projects.
• Coordinate with internal and external auditors.

Cash Handling

• Administer, distribute, and reconcile petty cash and cash advances in collaboration with various stakeholders.
• Ensure monthly reconciliation of petty cash and adherence to policies.
• Prepare and reconcile petty cash reports, including monthly cash count and reconciliation reports.

Requirements

• At least one year of accounting experience, preferably in Accounts Payable. Entry-level candidates are welcome to apply.
• Experience in an accounting firm or multi-national environment is advantageous.
• Excellent proficiency in English (written and spoken) and ability to work effectively in an English-speaking environment.
• Strong organizational skills, ability to prioritize tasks, and attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and IT-savvy.
• Capable of working independently and collaboratively across all levels of management and stakeholders.

Interested candidates please click apply or email your resume to jeremy.millip@linksinternational.com. Please note that only shortlisted candidates will be notified.
Links HR Malaysia Sdn Bhd • Business No.: 201701021602