Job Description
As a proud member of the Ascentium Group, we stand at the forefront of innovation in Human Capital Solutions. With a forward-thinking approach, we deliver a tailored suite of services that empower our clients to thrive in today’s fast-changing business landscape.
Our client is a fast-growing Hong Kong-based hedge fund manager specializing in Asia macro investment strategies, with a focus on foreign exchange and interest rate trading. They are seeking a proactive and detail-oriented Administrative Assistant to support their business operations. This is a dynamic and hands-on role offering a stable and collaborative working environment, with broad exposure across office administration, HR, finance, and fund operations.
Key Responsibilities:
- Assist with monthly payroll administration, including salary preparation, overtime tracking, and expense disbursements.
- Handle tax return filings (e.g., IR56B/E/F/G forms) and maintain compliance with Inland Revenue Department (IRD) regulations.
- Manage the enrollment, calculation, and timely allotment of Mandatory Provident Fund (MPF) schemes. Administer the company's group medical insurance plans for staff.
- Assist with the end-to-end on-boarding workflow for new hires (preparing employment contracts, workspace setup, IT coordination) and maintain updated personnel records.
- Handle daily trade matching and resolve any execution or settlement discrepancies in a timely manner.
- Perform daily cash, position, and portfolio reconciliation against prime brokers and the fund administrator to support the operations team
- Perform basic bookkeeping and accounting duties to support the firm’s financial workflow.
- Process vendor invoices, track corporate expenses.
- Ensure all office equipment (printers, scanners, phone systems) is well-maintained and coordinate with external vendors for prompt maintenance and repairs.
- Monitor and maintain an accurate inventory of office supplies, pantry stock, and stationery, placing orders proactively as necessary.
- Manage calendars, schedule appointments, and coordinate complex domestic/international travel arrangements for the CIO and CEO.
- Organize company events, team dinners, and complete miscellaneous ad-hoc tasks as assigned by management.
Key Requirements:
- Bachelor's degree in Business Administration, Human Resources, Accounting, Finance, or a related discipline.
- 2–5 years of relevant experience in office administration, HR & payroll, operations, or fund/financial services support.
- Exposure to payroll processing, MPF administration, tax filing, and employee onboarding activities is highly preferred.
- Basic accounting and bookkeeping knowledge with experience handling invoices and expense management.
- Prior experience within financial services, asset management, hedge funds, family offices, or investment firms is an advantage.
- Strong attention to detail with excellent organizational and multitasking abilities.
- Proactive, self-motivated, and capable of working independently in a fast-paced environment.
- Strong interpersonal and communication skills with a service-oriented mindset.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Good command of both written and spoken English and Cantonese.
- High level of integrity, professionalism, and discretion when handling confidential information.
Interested parties please send your application with full career history, current and expected salary by clicking Apply Now button below. Applications will be treated in strict confidence. Personal data collected will be used for recruitment purposes only.